The New Condition Assessment Activity
The condition of your building and equipment including their outstanding deficiencies and deferred maintenance liabilities affect their value and their ability to support your business. The Condition Assessment activity lets you manage this cost and risk. This Web-based application coordinates teams to assess the conditions of even very large and dispersed real estate holdings.
It ensures completeness of coverage by assigning assessors specific checklists of tasks within the assessment program, and it accepts reports from both hand-held devices and Web forms. The activity presents analyses of your assessment items based on their importance to safety, risk to the organization, or drag on the organization’s mission. It then puts these assessment items directly into action – by grouping them into capital packages for funding and by creating On Demand Work requests to route the task to in-house or out-sourced teams.
Enhanced Preventive Maintenance Activity
There are significant improvements to improve the speed, process efficiency, and accuracy of preventive maintenance.
Scheduling Equipment In-bulk
You can now assign procedures to multiple pieces of equipment and define PM schedule rules for multiple equipment-procedure combinations.
Service-level Agreements
You can assign pre-defined Service Level Agreement to preventive maintenance requests. The Service Level agreement can automatically route the work to the proper craftsperson, enforce rules for time to respond to the issue, and automatically issue the work request if that is desired.
Scheduled Generation
You can automatically generate Work Orders for Preventive Maintenance Work Requests according to a set of rules that you define.
Load Balancing
You can edit schedules directly from the 52-week PM Work Schedule report in order to balance the workload for trades.
Planning Board
You can also use the Planning Board to schedule Preventive Maintenance Work Requests to craftspersons just the same as you schedule On Demand Work Requests.
New Web Central Features & Improvements for V.18.2
Data Transfer Action
A Data Transfer action lets you move data into and out of Web Central using Excel spreadsheets and csv files. Use this feature for transfers, backups, offline data development by admins or services providers, and countless other uses.
The action has:
- Options to compare new, updated, and removed items between data sets both before and after you invoke the command.
- An error log to flag any records that could not be imported because they violated business rules.
- An optional Transfer Status field that lets you use the Web Central Smart Search console to filter on the inserted, updated, deleted, no change, or missing (that is not in the imported set).
Export Action
ARCHIBUS still supports the Export action, which also can export to XLS format. The distinction is that:
- Data Transfer exports data in accurate machine-transferrable format (e.g. dates use ISO format, enumerations use the language-independent stored value)
- Export exports data in human-readable format (e.g. dates use the current user’s locale, enumerations use the translated display value of the user’s chosen language, etc.)
Data Management & Technical Enhancements
Cascading Update and Delete
Some changes need to cascade between tables. For instance, if you rename a Department Code, you want that change to cascade to any rooms, equipment, work requests, and so forth assigned to that department.
Previously, you could only perform cascading updates and deletions in Sybase databases or in the Windows Client/Server projects. With V.18.2, you can perform them in Web Central on Oracle and Microsoft SQL Server Projects as well.
Merge Command
This form prompts for an old primary key and a new one, and merges all child records for the old key (e.g. Building “HQ”) beneath the new one (e.g. Building “HCN”). The command then removes the record with the old key. The effects of the command are similar to a cascading update, however, the new value can already exist.
The command is useful for when you reorganize your space hierarchy, organizational hierarchy, or standards codes, and you wish to merge two categories into one without losing the assignments of the child records within that category. Without this command, you have to move the child records table by table.
